Role Synopsis

Primarily assist with the creation of purchase orders in the ERP system, ensuring all processes are followed and data’s feed-in is correct. As part of the Supply Chain team, the procurement assistant contributes to the day-to-day operation and will support in managing the data and key performance indicators.

Key Accountabilities (includes, but is not limited to the following)

• Coordinate with Project & engineering team to create a purchase order on time.
• Review the demand and ensure all required data are fed correctly prior to submitting the purchase order in the ERP system
• Review the approved purchase order with the demand and share the purchase order with the vendor on time.
• Follow and review vendor order acknowledgment with demand and purchase order and update the confirmed date in the system
• Populate the information in the necessary file as per internal client requirements and update the team accordingly
• Assist in closing the open order in the ERP system and follow up with vendor & internal team to complete the task
• Assist in expediting the order and support in updating the date of receipt in the system
• Keep accurate records to justify the process and any other related decisions made in this regard
• Full alignment to company process/procedures and ensure the correct and standardized usage of the AX (ERP) system.
• Always lead and be seen to lead in all matters related to FRESH values.
• Always lead and be seen to lead in all matters related to the HSE

• Any other delegated responsibilities as instructed by Line Management.

Performance Metrics

• Measured turnaround time to create the PO
• Measured on the accuracy of purchase order & receipt of OA
• Measured on the cleanliness of data in AX (ERP) system

Compliance Requirements

• Proserv has a Business Ethics Policy (‘the policy’) which provides guidance to all employees in their day-to-day roles as well as helping you and the business comply with the law at all times. The incumbent must read, understand and comply with, at all times, the policy along with all other corresponding policies, procedures, and directives.
• Please refer to the Proserv Intranet to access a full copy of the policy and corresponding policies, procedures, and directives. Should you have any difficulty accessing the Intranet then please make your line manager aware, as soon as possible, and they will assist you with access.

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety, and the Environment
• Apply Proserv, and where appropriate Client Company’s, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded

Qualifications

Education

• Bachelor’s Degree in Science / Commerce / Engineering